Student Handbook for 2011-2012

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Part 1

Part 2

Part 3

Part 4

 

PART 1: Guiding Principles & Policies (p. 1) Download Part 1 ONLY

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FAMILY EDUCATIONAL RIGHTS and PRIVACY ACT (FERPA) of 1974 (p. 1)

• Access to Records (p. 1)
• Procedures for Challenge (p. 2)
• Directory Information (p. 2)
• Notification of Rights Under FERPA for Postsecondary Institutions (p. 2)
• Guest Access to Student Education Record (p. 3)

STUDENT RIGHT TO KNOW ACT (p. 4)

• Graduation Rate of Entering Freshmen (p. 4)

EASTERN KENTUCKY UNIVERSITY’S CORE VALUES (p. 4)

• Civic Responsibility and Civility (p. 4)
• Dignity and Diversity (p. 4)
• Excellence and Innovation (p. 5)
• Opportunity and Access (p. 5)
• Shared Governance and Collaboration (p. 5)
• Student Success (p. 5)

KEY UNIVERSITY POLICIES (p. 5)

• Alcoholic Beverages on Campus, Consumption and Serving (p. 5)
  
  • Procedures (p. 5)
  • Applicability (p. 6)
  • Limitations (p. 6)
  • Licensing, Permit, and Certification Requirements (p. 6)
  • Sponsor Required (p. 7)
  • The University As Sponsor (p. 7)
  • Places Where Alcohol May Be Served (p. 7)
  • Sale of Alcohol Prohibited (p. 8)
  • Service of Alcohol to Minors Prohibited (p. 8)
  • Food and Non-alcoholic Beverages Must be Made Available (p. 8)
  • Attendance Limited to Invited Guests (p. 8)
  • Event Advertising and Promotion (p. 8)
  • Alcohol Must Remain In Designated Space (p. 8)
  • Intoxicated Persons May Not Be Served (p. 8)
  • Time of Service Limited (p. 8)
  • Involvement of Facilities Coordinator (p. 8)
  • Approval Process (p. 8)
  • Tailgating (p. 8)
  • Definitions (p. 9)
    
    • Fee (p. 9)
    • Licensed Server (p. 9)
    • Organizer/On Site Contact (p. 9)
    • Private Event (p. 9)
    • Public Event (p. 9)
    • Server Training in Alcohol Regulations (S.T.A.R.) (p. 9)
    • Sponsor (p. 9)
    • Training for Intervention Procedures (TIPS) (p. 9)
  • Violations of the Policy (p. 9)
  • Appendix A - Locations Where Alcohol May Be Served (p. 9)
    
    • Alumni Coliseum Parking Lot (p. 9)
    • Campbell (p. 9)
    • Center for Performing Arts  (p. 9)
    • Fitness and Wellness Center (p. 10)
    • Keen Johnson (p. 10)
    • Moberly (p. 10)
    • Noel Studio for Academic Creativity (p. 10)
    • Perkins (p. 10)
    • Stratton (p. 10)
    • Student Success Building (p. 10)
• Bulletin Boards and Posting Places (p. 10)
  
  • Background (p. 10)
  • Procedures (p. 11)
    
    • Informational Categories (p. 11)
    • Number of Postings (p. 11)
    • Size of Postings (p. 11)
  • Placement of Bulletin Boards and Postings (p. 12)
    
    • Office/Departmental/Building or Organizational Bulletin Boards or Posting Places (p. 12)
    • Unrestricted Bulletin Boards or Posting Places (p. 12)
    • Campus Only Bulletin Boards or Posting Places (p. 12)
  • Definitions (p. 12)
    
    • Building Information (p. 12)
    • Bulletin Board (p. 12)
    • Campus Information (p. 12)
    • Department/Office or Building Information (p. 12)
    • Designated Public Forum (p. 13)
    • Intuitive Location (p. 13)
    • Limited Public Forum (p. 13)
    • Organizational Information (p. 13)
    • Posting Fixture (p. 13)
    • Posting Place (p. 13)
    • Traditional Public Forum (p. 13)
    • University (p. 13)
    • Unrestricted Bulletin Board or Posting Place (p. 14)
• Drug Free Workplace Act (p. 14)
• Equal Opportunity/Affirmative Action Statement (p. 14)
• Sexual Harassment Policy (p. 15)
  
  • What is Sexual Harassment? (p. 16)
  • Prohibited Conduct (p. 16)
  • Identifying Sexual Harassment (p. 16)
  • What Should You Do If You Experience Harassment? (p. 17)
  • What Should You Do If You Witness Harassment or if Harassment is Reported to YOU? (p. 17)
  • Could the Definition of Sexual Harassment Apply to Your Own Behavior? (p. 18)
  • Supervisor Responsibilities (p. 18)
  • What is Retaliation? (p. 18)
  • Sexual Harassment by Third Parties (p. 18)
  • Educational Programs and Policy Dissemination (p. 19)
  • Where To Go For Help (p. 19)
• Smoke Free Policy (p. 20)
  
  • Policy Violations/Sanctions (p. 21)
• Tailgating Policy (p. 21)
  
  • General (p. 21)
  • Tailgating Locations, Times and Permits (p. 21)
  • Use of Alcohol (p. 22)
  • Food/Grilling (p. 22)
    
    • Procedures (p. 22)
  • Structures (p. 22)
  • Cleanup (p. 22)
• Veterans Non-Discrimination Statement (p. 23)
• Weapons Policy (p. 23)
• Concealed Weapons Permits (p. 23)

STUDENT COMPLAINTS – GENERAL PROCESS (p. 23)

• Academic Affairs Area (p. 23)
• Financial Affairs Area (p. 24)
• Student Affairs Area (p. 24)
• Other University Offices (p. 24)

PART 2: Academic Information (p. 25) Download Part 2 ONLY

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ACADEMIC FREEDOM (p. 25)

ACADEMIC INTEGRITY (p. 25)

• Purpose (p. 25)
• Policy Background (p. 25)

ACADEMIC STANDARDS (p. 26)

• Good Academic Standing (p. 26)
• Minimum Academic Standards (p. 26)
  • Satisfactory Progress (p. 26)
  • Good Academic Standing (p. 26)
  • Academic Probation (p. 26)
  • Academic Suspension (p. 26)
  • Academic Dismissal (p. 26)
  • Attending Another School While Suspended or Dismissed (p. 27)
  • Appealing Academic Standing (p. 27)
• First-Time Freshmen Mid-Term Grade Review Process (p. 27)

ATTENDANCE POLICY (p. 27)

• First Day of Class Attendance ("Use It or Lose It") (p. 28)

CATALOG (p. 28)

CLASSIFICATION OF STUDENTS (p. 28)

ENROLLMENT AND CLASS SCHEDULE (p. 29)

• Academic Load (p. 29)
• Academic Load and Financial Aid (p. 29)
  • Fall/Spring Terms (p. 29)
  • Summer Term (p. 29)
• Class Schedule Changes (p. 29)
  • Dropping a Class (p. 29)
  • Withdrawing from a Class (p. 29)

GRADE APPEAL (p. 30)

GRADING (p. 31)

• Purposes of Grading (p. 31)
• Principles of Grading (p. 31)
• Letter Grades (p. 31)
• In Progress (p. 32)
• Incomplete (p. 33)

GRADE CHANGE (p. 33)

GRADUATION (p. 33)

• Application for Graduation (p. 33)
  
  • Undergraduate students (p. 33)
  • Graduate students (p. 33)

SATISFACTORY ACADEMIC PROGRESS (p. 34)

SCHEDULE CHANGES (p. 34)

• Adding Courses (p. 34)
• Dropping a Class - 1st Week of Class (p. 34)
• Late Registration (p. 34)

STUDY ABROAD PROGRAMS (p. 34)

SYLLABUS POLICY (p. 35)

• Elements for a Complete Syllabus (p. 35)

WITHDRAWING FROM CLASS/CLASSES (p. 35)

• Withdrawing from a Class - 2nd Week through 10th Week (p. 35)
• Withdrawing from a Class - after the 10th Week (p. 35)
• Withdrawal Deadlines for Partial Semester and Summer Classes (p. 36)

WITHDRAWAL FROM THE UNIVERSITY (p. 36)

• Dining Services Refund for Students Withdrawing from the University (p. 36)
• Housing Refund for Students Withdrawing from the University (p. 37)
• Military Withdrawals from the University (p. 37)
• Stopping Out and Returning to EKU (p. 37)

PART 3: Student Assistance & Support (p. 38) Download Part 3 ONLY

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OFFICE OF FINANCIAL AFFAIRS AND TREASURER (p. 38)

• Financial Obligations of the Student (p. 38)
• Refund Policy (p. 38)
• Barnes & Noble at EKU Bookstore (p. 39)
• Colonel 1 Card Office (p. 40)
• Dining Services (p. 41)

DIVISION OF STUDENT AFFAIRS (p. 42)

• Admissions (p. 42)
• Campus Recreation (p. 42)
• Career Services (p. 44)
  • Career Exploration (p. 44)
  • Part-Time Job Program (p. 44)
  • Job Search Preparation (p. 44)
  • Connecting with Employers (p. 44)
• Community Service and Student Engagement (p. 45)
• Counseling Center (p. 46)
  • Counseling Services (p. 46)
  • Career Counseling Seminar (GCS 199 - one credit hour) (p. 46)
  • "Tuesdays with the Counseling Center" (p. 46)
  • Services for Faculty and Staff (p. 46)
• Financial Aid (p. 47)
  • Vocational Rehabilitation (OVR) (p. 47)
  • Grants (p. 47)
  • Scholarships (p. 48)
  • Awards (p. 48)
    • EKU Excellence Award (p. 48)
    • EKU Founder's Scholarship (p. 49)
    • Regents Scholarship (p. 49)
    • Presidential Scholarship (p. 49)
    • J.W. Thurman Alumni Scholarship (p. 49)
    • Alumni Fund Scholarship (p. 49)
    • Honors Program Award (p. 49)
    • Dr. Rodney Gross Scholarship (p. 50)
    • EKU Retention Scholarship (p. 50)
  • Student Loans (p. 50)
    • The Federal Perkins Loan (p. 50)
    • The Federal Direct Subsidized Loan Program (p. 50)
    • The Federal Direct Unsubsidized Loan Program (p. 50)
    • The Federal Direct Plus Loan (p. 51)
    • The Student and Society (Emergency loan) (p. 51)
    • Student Employment (p. 52)
• First Year Programs (p. 52)
  • Orientation (p. 52)
  • Colonel Camp (p. 52)
  • New Student Days (p. 53)
  • EKU Reads Program (p. 53)
  • Family Programs (p. 53)
• Greek Life (p. 53)
  • Leadership (p. 54)
  • Scholarship (p. 54)
  • Philanthropy (p. 54)
  • Social Involvement (p. 54)
• Meditation Chapel (p. 55)
• Multicultural Student Affairs (p. 55)
• NOVA Program (TRIO Student Support Services) (p. 56)
• Regional Campus Student Affairs (p. 57)
• Student Health Services (p. 57)
• Student Health Promotion and Education (p. 58)
  • Health Education Action Team (H.E.A.T.) (p. 58)
• Student Involvement and Leadership (p. 58)
  • Workshops and Seminars (p. 59)
  • Student Activities (p. 59)
• Student Outreach and Transition Office (SOTO) (p. 59)
  • Education Pays Center (p. 60)
  • Veterans Affairs (p. 60)
    • Survivors' and dependents' educational assistance (p. 60)
    • Children of Kentucky War Veterans (p. 60)
• Student Assistance & Intervention Team (SAIT) (p. 61)
  • Purpose (p. 61)
  • SAIT Team Process (p. 61)
    • The Initial Screening (p. 61)
    • The Pre-Inquiry (p. 61)
    • A Full Inquiry (p. 62)
    • Intervention (p. 62)
  • Appeal (p. 63)
  • Assessment (p. 63)
  • Documentation (p. 63)
  • Due Process (p. 63)
  • Mandated Evaluations (p. 63)
• University Housing (p. 64)

OTHER STUDENT SERVICES (p. 65)

• The International Alumni Association (p. 65)
• Computer and Related Resources (p. 65)
  • The EKU Computer Store (p. 66)
  • EKU Direct (p. 66)
  • Wireless Access (p. 66)
  • EKU Printing Services (p. 66)
• EKU Police (p. 67)
• Parking and Transportation Services (p. 68)
  • Student Automobiles (p. 68)
• Office of Services for Individuals with Disabilities (p. 69)
  • Office of Deaf and Hard of Hearing Services (p. 69)
  • ADA/504 Coordinator (p. 69)
  • ADA Appeals Committee (p. 70)
• Speech-Language-Hearing Clinic (p. 70)
• Student Publications (p. 70)

PART 4: Student Rights & Responsibilities (p. 72) Download Part 4 ONLY

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EKU STUDENT RIGHTS AND RESPONSIBILITIES (p. 72)

• What students can expect of our office (p. 72)
• What we expect of students (p. 72)
• Fundamental Principles (p. 72)
• Fundamental Rights of Students (p. 73)
• The Basis for Standards in the University Community (p. 74)
• Privileges and Responsibilities of the Citizens of the University Community (p. 74)

GENERAL REGULATIONS CONCERNING STUDENT BEHAVIOR (p. 75)

• Part 1: Offenses (p. 75)
• Part 2: Sanctions (p. 78)
  
  • Reprimand (p. 78)
  • Restitution (p. 78)
  • Social Probation (p. 78)
  • University Service (p. 78)
  • Educational Sanction (p. 78)
  • Counseling (p. 78)
  • Substance Abuse Assessment (p. 78)
  • Parental Notification (p. 79)
  • Loss of Visitation Privileges (p. 79)
  • Administrative Assessment (p. 80)
  • Eviction (p. 80)
  • University Probation (p. 80)
  • Suspension (p. 80)
  • Expulsion (p. 80)
• Part 3: Standard Sanctions Relating to Alcohol and Controlled Substances (p. 80)
  
  • Paragraph 6: Engaging in drunk and disorderly conduct on University owned or controlled property (p. 80)
    
    • First Offense (p. 80)
    • Second Offense (p. 80)
    • Subsequent Offenses (p. 81)
  • Paragraph 7: Being under the influence of alcohol or controlled substances to the degree that the student may be a danger to himself or other persons or property (p. 81)
    
    • First Offense (p. 81)
    • Subsequent Offenses (p. 81)
  • Paragraph 8:  Possessing or consuming alcohol or controlled substances on university property (p. 81)
    
    • First Offense (p. 81)
    • Second Offense (p. 82)
    • Third Offense (p. 82)
    • Subsequent Offenses (p. 82)
• Part 4: Standard Sanctions Relating to Fire/Safety and Smoking Policy Violations (p. 82)
  
  • Paragraph 10: Creating a fire or safety hazard or abusing/misusing safety equipment, or transmitting false fire alarms; helping or influencing others in such violations (p. 82)
    
    • 1st Offense (p. 82)
    • 2nd Offense (p. 83)
    • 3rd Offense (p. 83)
  • Smoking Violations (p. 83)
    
    • 1st offense (p. 83)
    • 2nd offense (p. 83)
    • 3rd Offense (p. 83)
    • 4th Offense (p. 84)
• Part 5: Standard Sanctions Relating to Computer Violations (p. 83)
  
  • Computer Violations (p. 83)
    
    • 1st Offense (p. 84)
    • 2nd Offense (p. 84)
    • 3rd Offense (p. 84)
    • Subsequent Offenses (p. 84)
• Part 6: Procedures in Student Conduct Cases (p. 84)
  
  • Jurisdiction (p. 84)
  • Student Disciplinary System (p. 85)
  • Filing Charges (p. 85)
  • Penalties or Sanctions (p. 85)
  • Clear and Present Danger of Harm (p. 85)
  • Process (p. 85)
  • Suspension or Expulsion (p. 86)
• Part 7: Hearing Bodies (p. 86)
  
  • President (p. 86)
  • Board of Regents (p. 86)
  • Student Disciplinary Council (p. 86)
• Part 8: Appeal of Disciplinary Sanctions (p. 88)
• Part 9: Academic Integrity Policy and Procedure (p. 88)
  
  • Preamble (p. 88)
  • Academic Dishonesty Defined (p. 88)
  • Cheating (p. 89)
  • Plagiarism (p. 89)
  • Fabrication (p. 89)
  • Pledge (p. 89)
• Procedures for Dealing with Academic Integrity Cases (p. 90)
  
  • Step 1 - When a violation of the Academic Integrity Policy is suspected (p. 90)
    
    • Option A: The Faculty/Staff Member Conducts a Review of the Allegations (p. 90)
    • Option B: The Faculty/Staff Member Refers the Case to the Academic Integrity Office (p. 90)
  • Step 2 - When an Academic Integrity Charge or Sanction is contested (p. 90)
  • Step 3 – College Academic Integrity Committee Hearing (p. 91)
  • Step 4 –Appeal of College Academic Integrity Committee Decision (p. 91)
  • Step 5 - University Academic Integrity Committee Appeal Review Hearing (p. 91)

    Step 6 through Step 9 – For Students Facing Suspension or Expulsion for Academic Integrity Policy Violation (p. 91)

  • Step 6 – Student Appeal of Expulsion (p. 92)
  • Step 7 – Student Disciplinary Council Hearing (p. 92)
  • Step 8 – To Contest the Allegation and/or Sanction (p. 92)
  • Step 9 – Appeal to Board of Regents (p. 92)
• Academic Integrity Sanctions (p. 93)
  
  • Minimum Sanction (p. 93)
  • Additional Sanctions (p. 93)
  • "FX" Notation (p. 93)
• Helpful Definitions (p. 94)
  
  • Scheduling of Hearings (p. 94)
  • Triviality (p. 94)
  • Assistant Director (p. 94)
  • College Academic Integrity Committee (p. 94)
  • Student Disciplinary Council (p. 94)
  • University Academic Integrity Committee (p. 94)
  • Peer Advisor (p. 95)
  • Silent Advisor (p. 95)